As the owners of this Website, we recognise that your privacy is very important to you. As such, we are committed to doing all we can to promote confidence in the way that we handle your personal information. We ask that you read this Privacy Statement very carefully as it explains how we handle your personal data, and your privacy rights.
2. Who we are
We collect, use and are responsible for certain personal information about you.
We, the owners and authors of this site, are an Australian-based group, regulated by Australian laws, including the Privacy Act 1988 (Cth). We are also responsible as an ‘organisation’ for the handling of your personal information under those laws.
We are bound by, and are committed to supporting, Australia’s Privacy Act 1988 and Spam Act 2003 in relation to electronic direct marketing.
This notice applies to the collection and processing of your personal information by us or on our behalf.
This notice tells you how we collect and process your personal information, the legal basis for processing it, what we use it for, and who we share it with. It also explains particular rights you have in relation to the processing of your personal information.
Our products, as referred to in this document, are the articles and other information published on this site; and ‘services’ and ‘promotions’ in this document refer respectively to the subscriptions and notifications you may receive from us.
4. Contact us
We welcome your feedback. Please contact us if you have any questions or comments about this notice, our privacy policies and procedures, or you wish to exercise the rights you have under applicable privacy laws, which are explained further below.
You can contact us by using the Contact Us page of this website.
5. What personal information do we collect and use?
When you visit our website, or interact with us through our webpages and applications, or services, or otherwise, we may collect personal information about you as follows:
- your contact details, including your name, email address, mailing address, phone number and mobile phone number;
- your country and state or territory;
- data collected through your use of our services;
- technical data associated with web-browsing, cookie data and the date and time of website visits, plus other data for analytical purposes;
- any third-party website from which you linked to our website or accessed our services;
- transactional information about your access to our website or services; and
- any other personal information you provide to us in relation to the website or our services.
We may also collect other information relating to your use of our website, as detailed in section 18, below.
6. How do we collect your information?
We collect personal information in a variety of ways, such as:
- from you directly, including when you interact with us in writing, electronically and when you visit our website, webpages or use our applications (including when you submit a contact request form via the Contact Us page); and
- when we supply or you access our products or services.
Note that when you use our website, webpage and applications, we are not responsible for any data that you input which is not mandatory for the purpose of the website, webpage or application.
7. Can you opt out of providing personal information?
If you do not want us to collect or use your personal information for a specific purpose, you should let us know accordingly via the Contact Us page and we will use reasonable measures to observe your request. However, if you were to do so, this may result in you not being able to access, or use, all or part of our website or our services.
If personal information has been collected, we may still use or disclose that information:
- if we subsequently notify you of the intended disclosure and you do not object to that use or disclosure;
- if we believe that the use or disclosure is reasonably necessary to assist a law enforcement agency or an agency responsible for government or public security in the performance of their functions;
- to enforce our terms and conditions or to protect our rights;
- to protect the safety of members of the public and users of our website and services; or
- if we are required by law to disclose the information.
8. How do we use personal information we collect?
Your privacy is respected, and we do not sell, rent or trade your personal information.
We use or may later use your personal information for a variety of purposes to effectively conduct our website (and that is all), including to:
- verify your identity;
- administer and manage our services;
- assist you to subscribe to or use our services, including to respond to your requests, and to contact you when necessary;
- gain an understanding of your information and communication needs in order for us to provide you with a better service;
- conduct research, surveys, and opinion polls;
- provide you with news, information and material in relation to the site and our services;
- monitor who is accessing our website or using our services;
- profile the type of people using our website or services solely for the purposes of improving our website or services;
- improve our website or services;
- comply with our legal obligations; or
- respond to your requests.
9. To whom do we disclose personal information?
From time to time we disclose your personal information to third parties including:
- parties to whom you authorise us to disclose your personal information, either directly or pursuant to the terms and conditions of our services;
- companies and consultants who perform services for us, such as specialist information technology or outsourcing companies, or other contractors of ours. In such cases, we require those companies and consultants to protect your personal information;
- government and regulatory authorities (as required or authorised by law);
- our professional advisors (such as accountants and lawyers);
- our related organisations;
- organisations that assist us to conduct research/surveys or analyse data. In this case we require those companies to protect your personal information;
- service providers who to enhance your user experience may store your personal information on servers in a country outside Australia. To the fullest extent possible, we will require those companies to protect your information; or
- other third parties as permitted by law.
The third parties with whom we share personal information may be located overseas.
If you have any queries about the basis upon which we may transfer or store your personal information outside of Australia, please contact us using the Contact Us page.
If you are an individual or sole trader, you may request that information supplied to third parties for the purposes of verification / authentication be de-identified.
10. Direct marketing and your privacy
On occasions, we may use the personal information that we collect from you to identify particular products and services which we believe may be of interest to you. We may then contact you to let you know about these products and services. We will give you a choice to ‘opt out’ (unsubscribe) from receiving such information in the future.
11. How can you ‘opt out’ from promotional and marketing material
You can opt out of receiving promotional and marketing information by any one of the following methods:
- unsubscribing via the electronic means provided;
- by using the Contact Us page.
12. Electronic Direct Mail policy
Your ability to ‘opt out’ by unsubscribing via the electronic means provided will remain functional for at least 30 days after we send our original communication to you. If you wish to ‘opt out’ using the electronic means provided, you will need to do so within 30 days after the relevant communication is sent to you. After this time, if you have not opted out and wish to do so, another ‘opt out’ method should be used (e.g., using the Contact Us page).
We will use all reasonable endeavours to process your request as quickly as we can, but, in any event, in a fair and reasonable timeframe: we will aim to complete your ‘unsubscribe’ request within five working days of receipt if the request is received electronically.
13. With your consent
If any information that you provide us is more sensitive and therefore falls within a special category of personal information, such as health information, we will collect and process this information only with your express consent.
14. For direct marketing
With your consent where required by law, we may communicate with you (through the preferred communication channel(s) you have selected, which may include by email, telephone, SMS, iM, mail, or any other electronic means including via social networking forums) to tell you about products and services that may be of interest to you.
If you have provided your consent to receive direct marketing, you can withdraw it at any time, and we will process your request as quickly as we can.
15. What do we do with personal information when it is no longer needed?
We will destroy or archive personal information that is no longer needed for the purposes for which it was collected, or if we are no longer permitted or required by law to retain it, using secure methods to destroy the information.
We may need to retain certain personal information after we cease providing you with products or services to enforce our terms, to identify, issue or resolve legal claims and/or for proper record keeping.
We may also retain a record of any stated objection by you to receiving marketing for the purpose of ensuring that we respect your wishes and not contact you further.
Your right to access your personal information is not absolute.
In certain circumstances, the law may permit us to refuse your request to provide you with access to your personal information. These circumstances may include where:
- access would pose a serious threat to the life or health of any individual;
- access would have an unreasonable impact on the privacy of others;
- the request is frivolous or vexatious; or
- access would be unlawful or may prejudice enforcement activities or a security function.
17. Website ‘cookies’
Many websites, including our website, use ‘cookie’ technology.
‘Cookies’ are small text files that are used by a website to recognise repeat users (or their computers or mobile devices), store registration data, and facilitate the user’s ongoing access to and use of the site. This allows a website to track usage behaviour and compile aggregate data for navigational or content improvement. ‘Cookies’ are not programs that come onto your system or potentially damage files.
You can disable ‘cookies’ or request that a warning when ‘cookies’ are used to enable you to accept or reject them by adjusting your internet browser settings. However, disabling or rejecting ‘cookies’ may mean that you are not able to access parts of our website or take advantage of the improved user experience that ‘cookies’ can help provide.
18. Use of our website
When visiting our website, a record of your visit may be recorded in Google analytics or similar services. This record may include the following types of information:
- the date and time of visit;
- the pages accessed, and documents downloaded; and
- the address of any website that linked you directly to our site.
Your personal information is not recorded.
This information is NOT shared with any third party other than those assisting us to enhance your user experience or protect your information (as detailed in section 9, above).
We understand that you may be concerned about the security of the personal information that we collect from you. We will take reasonable steps to protect personal information which we hold from misuse, loss and from unauthorised access, modification or disclosure.
We have systems and processes in place to maximise the security of your personal information, including the use of the industry standard encryption on our website.
For site and service security purposes and to ensure that our services are available to all users, we employ software programs to monitor network traffic in order to identify unauthorised attempts to upload or change information, or cause damage to our site.
However, you should be aware that, when using our website or our services, no data transmission over the Internet can be guaranteed as completely secure.
19. How long do we keep your personal information?
21. How you can access and correct or ask us to delete or cease processing your personal information
We will, at your request and subject to applicable privacy laws, provide you with access to your personal information that is held by us.
We will endeavour to ensure that personal information that we hold about you is up to date, accurate and complete, but will generally assume that any information provided by you is free from errors and omissions unless you tell us it needs to be corrected. As such, it is important that you keep us informed if personal information that we have about you is inaccurate, incomplete or out of date. We ask that all requests are made using the Contact Us page. We will take reasonable steps to action them quickly and promptly.
You may instruct us to remove any previous consent that you provided to receive marketing communications from us.
You may make a request for access to, or correction of, any personal information that we hold about you. We may request you to verify your identity and (for access requests) specify what type(s) of information you require before processing your request.
A fee will not apply to making a request for access or update to or deletion of your personal information. A fee may apply and be charged for providing the information to you. The fee covers the cost to us in collating, copying and providing certain information to you. We will only charge this fee where it is lawful for us to do so.
In some circumstances where we correct a record, we may still require retention of the original record.
In some circumstances, we may refuse to provide you with access to or correct your personal information including, but not limited to, where:
- giving access would have an unreasonable impact on the privacy of others;
- the information relates to existing or anticipated legal proceedings, and the information would not be discoverable in those proceedings;
- giving access would be unlawful;
- denying access is otherwise required or authorised by law; or
- the request for access is frivolous or vexatious.
If we refuse to provide you with access to or correct your personal information, we will provide you with an explanation in writing.
22. Feedback, queries and complaints
We always welcome your feedback. Feedback is a valuable opportunity for us to improve the services that we deliver to you. We are committed to working with visitors to our site and people using our services to ensure that any complaint, concerns or questions are addressed without delay.
If you have a query regarding our privacy practices or wish to complain about a breach of privacy or data protection laws, you can contact us using the Contact Us page. We will then respond in writing as quickly as possible, but in accordance with any timeframes required by law, and we will give you details about how we propose to deal with the complaint as soon as reasonably practicable. We may ask you to provide further information about your complaint in order to assist us to assess your complaint.
If, for any reason you do not wish to complain to us initially or if you are unhappy with how we propose to resolve your complaint, then a complaint may also be made to the Office of the Australian Information Commissioner, by visiting the following website and following the steps.
Office of the Australian Information Commissioner
Phone: 1300 363 992